Process mapping
We analyse your existing project management and identify key data flows.
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PROJECTS MODULE
Unified management of projects, tasks and time worked.
The Project Management module connects all project activities into a single system. Data on projects, tasks, time and satisfaction is instantly available for AI automation and reporting.
UNIFIED DATA
Everything in one place
Projects, tasks, time and handovers are connected in a single data structure.
PROCESS CONTROL
Measurable outputs
Track the actual progress of work, team workload and satisfaction with the delivery.
AI AUTOMATION
The system works for you
AI automatically evaluates data, monitors deadlines and prepares reports.
WHY PIXELBRAIN
Stop automating from guesswork.
Most tools build processes from memory and meetings. The Project management module uses real data — from your systems, documents, and handovers. It reveals the exceptions and workarounds an 'ideal' map never includes.
Speed up routine tasks
The Project management module takes over repetitive tasks, so your team only handles what requires judgement.
Fewer errors and re-entries
Data flows between systems automatically. No manual re-entry, no version conflicts.
Make decisions from real data
You see what's really happening — not estimates from meetings. All your data in one place.
HOW IT WORKS
It works with the tools your team already knows.
Most processes are spread across systems, documents, and people. The Project management module connects them, so the result reflects reality — not the ideal path in a manual.
How it works
Central records
All entities such as Project, Task or TimeEntry are stored in a single database.
WHAT YOU GET
Features that help your team decide.
In one Project management module, you get the essentials: what's happening, where the bottlenecks are, and what to automate before anything else.
01PROJECTS & TASKS
Structured work management
Create projects and delegate tasks with clear deadlines and responsibilities. The system automatically tracks their completion in real time.
02TIME WORKED
Accurate time tracking
Record the time spent on specific tasks. This gives you accurate data for reporting, invoicing and process optimisation.
03ROADMAPS & GROUPS
Strategic overview
Group projects (ProjectGroup) into logical units and visualise their progress on dynamic roadmaps. Plan capacity with a clear overview.
04HANDOVER PROTOCOLS
Formal work completion
Generate and manage digital handover protocols (ProjectHandover) directly in the system. Speed up the acceptance process and archive all documentation.
05SATISFACTION
Data-driven feedback
Automatically send a satisfaction survey (ProjectSatisfactionSurvey) after project completion. You will get valuable feedback directly linked to a specific job.
Connects to your systems
Runs on top of the tools you already use — without replacing your existing stack.
Your data stays yours
No vendor lock-in, full control over your data and access.
Deployment in 30 days
Custom, one process at a time, with measurable impact.
Roles and permissions
Control who sees and changes what — sensitive actions are approved by a human.
Audit trail and history
Every action is traceable — you know what happened, when, and why.
Speaks your team's language
It speaks the language of your team and your industry.
AI operating system
One module isn't enough. Project management is part of a whole.
Pixelbrain connects sales, manufacturing, finance, and communication into a single system. You start with the Project management module and expand where it makes sense — your data remains yours, and so does the control.
DEPLOYMENT
Map. Optimise. Deploy.
We start with one process, show the impact, and only then expand. Custom deployment within 30 days.
Custom optimisation
We will design the module structure exactly according to your needs, from tasks to reporting.
Deployment and automation
We will implement the module into your AI operating system within 30 days of approval.
FREQUENTLY ASKED QUESTIONS
Project management — your most common questions.
What exactly is the Project Management module in the AI operating system?
It is the central place for managing all your projects, tasks, time and related documents. Data from this module is directly available to the AI, which automates reporting, deadline monitoring and workload analysis.
Can the system work with different types of projects and teams?
Yes, the system is custom-designed. It allows you to define your own project groups (ProjectGroup) and assign teams according to your company structure. It is not an off-the-shelf solution.
How does time tracking work?
Users enter time worked (ProjectTimeEntry) directly for individual tasks (ProjectTask). This data is immediately reflected in project profitability reports and can be used as a basis for invoicing.
What are handover protocols and how does the system manage them?
These are digital documents (ProjectHandover) that formally confirm the completion and handover of part or all of a project. The system generates them, manages their approval and archives them securely.
Is it possible to connect the module to our accounting software?
Yes. As we build a custom system, we can connect data on time worked and projects via API to your existing accounting or invoicing system.
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