Mapping HR processes
We analyse your existing processes from recruitment to offboarding and define the data flows.
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HR MODULE
The complete HR agenda in one bespoke AI system
The HR module centralises data on employees, departments, payroll, attendance and recruitment. We build it to fit your company's structure and processes.
EMPLOYEES AND STRUCTURE
Central records
Manage data on employees, departments and positions from a single place.
OPERATIONAL HR
Processes under control
Manage leave, attendance, payroll and performance reviews in real time.
RECRUITMENT AND DEVELOPMENT
Efficient recruitment
Track the recruitment process from job ad to onboarding and plan reviews.
WHY PIXELBRAIN
Stop automating from guesswork.
Most tools build processes from memory and meetings. The HR module uses real data — from your systems, documents, and handovers. It reveals the exceptions and workarounds an 'ideal' map never includes.
Speed up routine tasks
The HR module takes over repetitive tasks, so your team only handles what requires judgement.
Fewer errors and re-entries
Data flows between systems automatically. No manual re-entry, no version conflicts.
Make decisions from real data
You see what's really happening — not estimates from meetings. All your data in one place.
HOW IT WORKS
It works with the tools your team already knows.
Most processes are spread across systems, documents, and people. The HR module connects them, so the result reflects reality — not the ideal path in a manual.
How it works
A single source of data
All personnel entities such as Employee, Department and PayrollRecord are linked in a single database.
WHAT YOU GET
Features that help your team decide.
In one HR module, you get the essentials: what's happening, where the bottlenecks are, and what to automate before anything else.
01EMPLOYEES AND DEPARTMENTS
Employee profile
All employee information in one place—from personal details and contracts to position history and payroll records.
02ATTENDANCE AND LEAVE
Planning and approval
Employees request leave online, the system automatically checks capacity, and managers approve with a single click.
03PAYROLL
Payroll data preparation
The module automatically generates payroll data based on attendance, bonuses and contractual terms.
04RECRUITMENT
Recruitment process management
Track candidates through the different stages of the selection process (RecruitmentOpening) and manage all communication from a single interface.
05PERFORMANCE REVIEWS
Goals and feedback
Define and track the achievement of goals (PerformanceGoal) for individuals and teams, and record reviews.
Connects to your systems
Runs on top of the tools you already use — without replacing your existing stack.
Your data stays yours
No vendor lock-in, full control over your data and access.
Deployment in 30 days
Custom, one process at a time, with measurable impact.
Roles and permissions
Control who sees and changes what — sensitive actions are approved by a human.
Audit trail and history
Every action is traceable — you know what happened, when, and why.
Speaks your team's language
It speaks the language of your team and your industry.
AI operating system
One module isn't enough. HR is part of a whole.
Pixelbrain connects sales, manufacturing, finance, and communication into a single system. You start with the HR module and expand where it makes sense — your data remains yours, and so does the control.
DEPLOYMENT
Map. Optimise. Deploy.
We start with one process, show the impact, and only then expand. Custom deployment within 30 days.
Optimisation and design
We design the HR module architecture to fit your organisational structure and needs.
Deployment and integration
We implement the module into your AI Operating System and connect it with other tools within 30 days.
FREQUENTLY ASKED QUESTIONS
HR — your most common questions.
Can the system export data for the payroll accountant?
Yes, the module generates payroll data exports in a configurable format (e.g. CSV, XML) for your accounting software.
How does the system handle leave approvals?
An employee submits a request (LeaveRequest) through their interface. Their manager receives a notification and can approve or reject the request. The system monitors statutory entitlements and team capacity.
Can the module be connected to our existing attendance system?
Yes, we can integrate the module with existing attendance terminals or third-party software using an API.
What exactly does a 'bespoke' HR system mean?
It means we adapt the data models, forms, reports and workflows to your exact company structure and processes. You don't pay for features you won't use.
How long does the HR module deployment take?
Standard deployment and integration of the module into your operating system takes up to 30 days from the final specification.
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