Mapping documents and processes
We analyse your current storage, document types and the processes that work with them.
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DOCUMENTS MODULE
One system for all company documents and knowledge.
The Documents module centralises all company documentation, templates and the knowledge base into a single operating system. It provides fast, controlled access to information for all teams.
CENTRAL REPOSITORY
Folders and access
Store and organise all files in structured folders with defined access rights.
STANDARDS AND TEMPLATES
Unified templates
Create and manage company templates for contracts, proposals and other documents from a single place.
COMPANY KNOW-HOW
Knowledge base
Build and share an internal knowledge base for quick employee training and sharing of procedures.
WHY PIXELBRAIN
Stop automating from guesswork.
Most tools build processes from memory and meetings. The Documents module uses real data — from your systems, documents, and handovers. It reveals the exceptions and workarounds an 'ideal' map never includes.
Speed up routine tasks
The Documents module takes over repetitive tasks, so your team only handles what requires judgement.
Fewer errors and re-entries
Data flows between systems automatically. No manual re-entry, no version conflicts.
Make decisions from real data
You see what's really happening — not estimates from meetings. All your data in one place.
HOW IT WORKS
It works with the tools your team already knows.
Most processes are spread across systems, documents, and people. The Documents module connects them, so the result reflects reality — not the ideal path in a manual.
How it works
Structured data
Each document and article is a data entity with its own metadata for easy searching and filtering.
WHAT YOU GET
Features that help your team decide.
In one Documents module, you get the essentials: what's happening, where the bottlenecks are, and what to automate before anything else.
01FOLDERS
Hierarchical structure
Organise documents into an unlimited number of nested folders. Set access rights for individual teams or users and keep your documentation tidy.
02TEMPLATES
Unified company templates
Create and manage central document templates. Ensure a consistent look for contracts, proposals and reports across the entire company.
03KNOWLEDGE BASE
Internal company wiki
Build a shared knowledge base with articles, procedures and guides. Speed up the onboarding of new colleagues and share key know-how.
04FULL-TEXT SEARCH
Fast search
Find any document or article in seconds thanks to an advanced search that scans titles, metadata and file content.
Connects to your systems
Runs on top of the tools you already use — without replacing your existing stack.
Your data stays yours
No vendor lock-in, full control over your data and access.
Deployment in 30 days
Custom, one process at a time, with measurable impact.
Roles and permissions
Control who sees and changes what — sensitive actions are approved by a human.
Audit trail and history
Every action is traceable — you know what happened, when, and why.
Speaks your team's language
It speaks the language of your team and your industry.
AI operating system
One module isn't enough. Documents is part of a whole.
Pixelbrain connects sales, manufacturing, finance, and communication into a single system. You start with the Documents module and expand where it makes sense — your data remains yours, and so does the control.
DEPLOYMENT
Map. Optimise. Deploy.
We start with one process, show the impact, and only then expand. Custom deployment within 30 days.
Designing the structure and permissions
We will design the optimal structure of folders, templates and access rights for your company.
Deployment and data migration
We will implement the module into your AI Operating System and migrate your existing data within 30 days.
FREQUENTLY ASKED QUESTIONS
Documents — your most common questions.
How does the system handle document versioning?
Every edit to a document creates a new version. The system keeps a history of changes and allows you to revert to previous versions.
Can the module work with files other than just text documents?
Yes, the module functions as a central repository for any type of file—PDFs, images, spreadsheets, presentations and other formats.
What is a Knowledge Base?
A Knowledge Base is an internal company encyclopaedia (wiki) where you create and share articles with procedures and guides. The data entity is KnowledgeBaseArticle.
How is the security of sensitive documents ensured?
Access to documents and folders is controlled based on user roles and permissions. Each user sees only what they have been explicitly granted access to.
Can documents be linked to other parts of the system, for example, to clients in the CRM?
Yes, documents are data entities (Document) that can be directly linked to clients, projects, tasks or any other entities in your AI Operating System.
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