Mapping communication
We analyse your existing email processes and identify key inboxes and workflows.
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COMMUNICATION MODULE
Email as a data source, not just an inbox
We integrate your IMAP/SMTP inboxes into a central AI system. This gives you full control over team communication and lets you automate work with emails.
INBOX INTEGRATION
Connecting accounts
We synchronise your existing IMAP/SMTP accounts without data migration.
TEAMWORK
Shared folders
Sort and process emails in team inboxes like info@ or support@.
AUTOMATION
Email as data
Use the content of emails and attachments as structured data for other company processes.
WHY PIXELBRAIN
Stop automating from guesswork.
Most tools build processes from memory and meetings. The Email module uses real data — from your systems, documents, and handovers. It reveals the exceptions and workarounds an 'ideal' map never includes.
Speed up routine tasks
The Email module takes over repetitive tasks, so your team only handles what requires judgement.
Fewer errors and re-entries
Data flows between systems automatically. No manual re-entry, no version conflicts.
Make decisions from real data
You see what's really happening — not estimates from meetings. All your data in one place.
HOW IT WORKS
It works with the tools your team already knows.
Most processes are spread across systems, documents, and people. The Email module connects them, so the result reflects reality — not the ideal path in a manual.
How it works
Data entities
We work with EmailAccount, EmailThread and EmailMessage entities to accurately map communication.
WHAT YOU GET
Features that help your team decide.
In one Email module, you get the essentials: what's happening, where the bottlenecks are, and what to automate before anything else.
01IMAP SYNCHRONISATION
All inboxes in one place
Connect any number of IMAP accounts. The system automatically synchronises incoming and outgoing mail, including folders and message statuses.
02SHARED INBOXES
Teamwork without the confusion
Manage central addresses like info@ or billing@. Everyone on the team can see who is working on what, preventing duplicate replies.
03SMTP SENDING
Send from a single platform
Send emails directly from the AI operating system environment under the identity of connected accounts. No need to switch between applications.
04EMAIL THREADS
The context of the entire conversation
The system automatically groups related messages into clear threads (EmailThread). This helps you quickly understand the history of each communication.
05WORKING WITH ATTACHMENTS
Attachments as system files
Email attachments are automatically saved and linked to data entities, allowing for their further processing and archiving.
Connects to your systems
Runs on top of the tools you already use — without replacing your existing stack.
Your data stays yours
No vendor lock-in, full control over your data and access.
Deployment in 30 days
Custom, one process at a time, with measurable impact.
Roles and permissions
Control who sees and changes what — sensitive actions are approved by a human.
Audit trail and history
Every action is traceable — you know what happened, when, and why.
Speaks your team's language
It speaks the language of your team and your industry.
AI operating system
One module isn't enough. Email is part of a whole.
Pixelbrain connects sales, manufacturing, finance, and communication into a single system. You start with the Email module and expand where it makes sense — your data remains yours, and so does the control.
DEPLOYMENT
Map. Optimise. Deploy.
We start with one process, show the impact, and only then expand. Custom deployment within 30 days.
Optimising access
We will design the structure of shared inboxes and user permissions for maximum efficiency.
Deployment and integration
We will deploy the Email module within 30 days as part of your bespoke AI operating system.
FREQUENTLY ASKED QUESTIONS
Email — your most common questions.
Do we have to migrate our emails to you?
No. Our module connects to your existing email inboxes via standard IMAP and SMTP protocols. Your data remains with your provider.
Do you support Google Workspace or Microsoft 365?
Yes. The module is compatible with any email provider that supports IMAP and SMTP, including Google Workspace and Microsoft 365.
How do shared inboxes work?
A shared inbox is a virtual folder that multiple users can access. It allows a team to centrally process emails sent to general addresses like info@ or support@.
Can actions be automated based on an incoming email?
Yes, that is a key advantage. An incoming email can automatically trigger a company process, create a task, or create a record in another module of your AI system.
How is the security of our email passwords ensured?
Email account credentials are securely stored in encrypted form and are used only for authorised communication with servers via IMAP and SMTP.
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