Flow solutions · Margin & operations
Pay only for software someone actually uses.
Licences left behind by leavers, two tools for the same job, an annual renewal nobody remembered. Flow links invoices and card payments with who actually uses each tool, and proposes cancelling unused licences before the subscription renews.
Every case in one table, with its amount and next step.
Where money or a customer relationship is involved, the case waits in your inbox with all the evidence.
Every case shows its amount from the first minute — you know what to handle first.
Five steps, one of them yours.
Every department buys its own software, seats linger after people leave and the annual renewal shows up as a surprise on the statement.
- 01Spend
Find subscriptions.
From invoices, card statements and vendor emails.
- 02Usage
See who uses what.
Sign-ins and activity in tool admin consoles.
- 03Compare
Spot the excess.
Leaver seats, unused and duplicate tools.
- 04Approval
Propose savings.
IT or the budget owner approves reductions or cancellations.
You decide - 05Change
Adjust and watch.
Change seats in the admin console and track the next renewal.
The access you already have is enough.
Where evidence comes from
- Software invoices
- Company card statements
- Admin consoles
- Google Workspace
- Microsoft 365
- Employee list
- Vendor emails
- Accounting
Safeguards
- Cancellations with consent
The agent never cancels seats or tools on its own.
- Early warning
You hear about renewals 30 days ahead.
- Credentials in the vault
Admin console sign-ins are encrypted.
For systems without an integration, the agent works in the browser — signing in with credentials from the encrypted vault.
What you ask
When does Flow get to work?
Who works with it on your side?
How does the agent know a licence is unused?
Start with one process, not a project.
Tell us where money slips away. On a short call we’ll show how Flow would watch it and where you’d make the calls.